EXHIBITOR TERMS AND CONDITIONS, RULES AND REGULATIONS
THE PARTIES AGREE AS FOLLOWS:
1.0 Definitions
The word “Company” means Australian Chronic Infectious and Inflammatory Disease Society.
The word “Conference” means the ACIIDS 2025 Conference
The word “Exhibitor” means the company or person ordering space and includes their respective employees or person engaged by them in connection with the Conference.
The word “Space” means the area of the Conference allocated to the Exhibitor during the Conference.
The words “Venue Management” means the persons who are for the time being the owner, lessee, licensee, manager or operator of the venue where the Conference is being conducted.
2.0 Interpretation
The Company shall have full power to interpret and to make or amend these Conditions, Rules and Regulations provided that such amendments and additions do not operate to diminish the rights reserved for the Exhibitor under this Agreement and shall not operate to increase the liabilities of the Company.
3.0 What the Exhibitor Must Do
3.1 The Exhibitor will be liable for any damage caused by them to walls, ceiling or floors of the building in which his exhibit is housed, and shall not paint, attach to or otherwise alter the floors, ceiling or walls.
3.2 All Exhibitors are to ensure that appropriate Health and Occupational Safety Legislation are complied with.
3.3 It is the obligation of the Exhibitor to ensure the cleanliness and tidiness of the Space occupied. The Company shall be the sole judge as to whether the stand or exhibit is in a clean and tidy condition.
3.4 Displays and demonstrations are to be in keeping with the atmosphere of the Conference and the Company reserves the right to reject any display or demonstration and to take any necessary steps to stop any disturbance or nuisance during the Conference. The Company reserves the right in its absolute discretion to eject from the Conference any of the employees, servants, agents or contractors of the Exhibitor who acts in breach of this provision.
4.0 What the Exhibitor Must Not Do:
The Exhibitor shall not:
4.1 Conduct or permit to be conducted any lottery, raffle, guessing competition, game or chance or slideshow during the Conference without approval by the Company.
5.0 Entry and Car Parking
The Exhibitor will:
5.1 have free access to the venue of the Conference but must sign in each day
5.2 Need to make their own arrangements for parking at the venue or other parking facility.
6.0 What the Company Will Do
The Company will:
6.1 Carry out general maintenance of its exhibitor stand daily
6.2 Use its best endeavours to ensure the supply of the services mentioned herein.
7.0 Liability and Indemnity
7.1 The Company shall not be liable for any loss or damage whatsoever to exhibits, displays or goods arising as a result of loss, damage, theft, fire, water, storms, strikes, riots, civil commotion or any other cause whatsoever or whether occasioned by direct interference, negligent act or omission and the Exhibitor agrees to indemnify the Company in respect of any claims being made against the Company in respect of such loss or damage.
7.2 The Company shall not be responsible for any damages claimed by any person or persons who may be injured whilst in any space or area of the Conference allotted or under the control of the Exhibitor or as a result of any omission or act of neglect or default of the Exhibitor. The Exhibitor agrees to indemnify the Company in the event of any action, claim suit or demand made against the Company such indemnity to include all costs incurred by the Company in defending such action, claim suit or demand, taking advice in relation thereto and being represented at any proceedings arising out of any accident including any inquiry or inquest.
8.0 Conference Dates and Hours
The Company:
8.1 Shall determine when the Conference shall be opened to the Exhibitors and the attendees and their decision as to such hours shall be final and conclusive.
8.2 Reserve the right at all times to postpone or amend the stated dates of the Conference to a date which is, in the opinion of the Company, most applicable for such a Conference utilising this right only where circumstances necessitate such action, and without any liability to the Company and sponsors for any losses damages or expenses which the Exhibitor may incur as a result thereof.
9.0 General
The parties expressly agree that all the terms of this Agreement are in the written document and neither has relied on any representation or warranty of the other in entering this Agreement.
10.0 Insurance
The Exhibitor warrants and declares that is has obtained for the entire period of the Conference a public liability policy with an acceptable Insurer; coverage of a minimum amount of $10,000,000 for any one occurrence and shall supply to the company a Certificate of Currency signed by the Insurer as evidence of the existence of such coverage, noting thereon the interest of Australian Chronic Infectious and Inflammatory Disease Society as regard the Conference.
